In Business Central, you can post an inventory counting journal directly from the warehouse scanner using the warehouse mobile solution. This lets warehouse employees register and post their counts as they finish each shelf or rack, instead of having an office user post the journal afterwards.
By default, this posting function is deactivated in the standard setup. You won’t see the register counting action in the mobile flow until you activate it. Abakion deactivates it by default because most users prefer to handle posting directly in the journal rather than letting the warehouse employee do it.
You can control who has access to the posting action by setting it up as a permission, so only selected users see it on the scanner.
Posting the inventory counting journal in Business Central
When you finish an inventory journal, you can register the counting, which means posting the journal. You can do this with a physical inventory journal or a warehouse physical journal if you work on an advanced location.
During the count, the quantity in inventory is registered, and you will typically end up with some deviations. Some are positive adjustments and some are negative adjustments. When you post the journal in standard Business Central, it posts these deviations.
Posting directly from the warehouse scanner
With the warehouse mobile, you can post the journal from the scanner. This is useful if you work with many small journals, for example one shelf per journal or one rack per journal, and you want the users to post each journal when they are done.
On the scanner, you select register posting, choose the correct journal, and confirm. The scanner asks whether you are sure you want to post the journal. Once you confirm, the journal is posted.
If you run many countings, you may want the warehouse user to post the journal directly, or you may want only some warehouse users to have that action visible. You can set this up as a permission so only specific users see it.
How the register counting flow is configured
The posting action is controlled in the mobile flow. The relevant flow is called post counting or register counting, and you find it in the groups.
When you apply the standard setup, this flow is deactivated. As long as it is deactivated, it does not appear in the mobile flow on the scanner. In the default view, you have the reset quantity and inventory counting actions, but not the register counting action.
To make posting available from the scanner, you activate the flow. Once it is active, the register counting option appears in the mobile flow.
Q&A
Can you post an inventory counting journal from the warehouse scanner in Business Central?
Yes. With the warehouse mobile solution, you can post the inventory counting journal directly from the scanner. You select the journal, confirm the posting, and the journal is posted. This is useful when you work with many small journals, such as one shelf or one rack per journal.
Why is the posting function not visible in the mobile flow by default?
The post counting (register counting) flow is deactivated in the standard Abakion setup. As long as it is deactivated, it does not appear in the mobile flow. Most users prefer to handle posting directly in the journal rather than letting the warehouse employee do it, which is why it is turned off by default.
How do you make the register counting action available on the scanner?
You activate the post counting or register counting flow, which you find in the groups under the mobile flow setup. Once activated, the register counting option appears in the mobile flow.
Can you limit which users are allowed to post the journal from the scanner?
Yes. You can set it up as a permission so only selected warehouse users see the posting action on the scanner.
What happens to deviations when you post the journal?
The count registers the quantity in inventory and produces deviations, which can be positive or negative adjustments. When you post the journal, Business Central posts these deviations.