When you set up the warehouse mobile in Business Central, you choose how users log in on each device. You can run a fixed resource with no password for instant access, or require a personal password so every registration is tied to a specific user. You can also allow login with a PIN code instead of the full resource number.
The login behaviour is controlled by three settings on the resource: whether it is a fixed resource, whether the password is mandatory, whether you use a fixed role center login, and whether you allow PIN code login.
For a shared warehouse scanner, the common setup is to deselect the fixed resource number, remove the resource, and add a password. This way you can see exactly who made each registration. Combine this with a fixed role center login so users land on the main page without checking in for every task.
The trade-off is simple: the more restrictive your login, the more clicks it takes to get started.
Login strategies for the warehouse mobile
You can use different strategies when logging into the warehouse mobile, and you choose the right one per device. If you set up a fixed resource with no password, you just open the app and you are ready to go. You can do a warehouse receive or whatever task you need straight away, with no login step in between.
You can also set up other kinds of resources. The behaviour comes down to a few settings on the resource: whether it is a fixed resource or not, whether the password is mandatory, whether you use a fixed role center login, and whether you allow PIN code login. Mixing these gives you a lot of flexibility in how login works.
When to require a personal password
For each device you use, consider whether your users should enter a password. This matters when it is important to you that everybody has their own password, so you can see exactly who did each registration. With personal passwords, nobody can register work under another resource’s name by mistake.
If you want to keep login quick, you can allow users to log in with their PIN code instead of typing the full resource number. It is a faster way to identify the user while still keeping registrations personal.
How login ties to the Windows User ID
Login follows the Windows User ID. For each computer, tablet, or scanner you use in the warehouse, you should decide on a login strategy. The right choice depends on whether the device is shared or personal and how strict you need the traceability to be.
Recommended setup for a shared warehouse scanner
For a typical shared scanner in the warehouse, you would normally deselect the fixed resource number, remove the resource, and add a password. That way the user identifies themselves when they pick up the scanner.
It also makes sense to set the fixed role center login. Then users do not have to check in for everything they do. They open the main page, do their work, and when they leave the scanner on the table, they escape from the main page again. This keeps daily use smooth while still requiring a password to start.
Q&A
How do I log into the warehouse mobile without entering a password?
Set up the device as a fixed resource with no password. You then open the app and are ready to work straight away, with no login step.
Which settings control how users log into the warehouse mobile?
Login is controlled by whether the resource is fixed, whether the password is mandatory, whether you use a fixed role center login, and whether you allow PIN code login. You combine these settings per device.
How do I make sure I can see who made each warehouse registration?
Require a personal password for each user. Because each user enters their own password, every registration is tied to that specific user, and nobody can register work under another resource by mistake.
Can users log in with a PIN code instead of a resource number?
Yes. You can allow PIN code login so users enter a PIN instead of typing the full resource number, which makes login faster while keeping it personal.
What is the recommended login setup for a shared warehouse scanner?
Deselect the fixed resource number, remove the resource, and add a password. Also set the fixed role center login so users do not have to check in for every task. They open the main page, work, and escape from it when they put the scanner down.
Does a stricter login slow down warehouse work?
Yes. The more restrictive your login setup, the more clicks it takes to log in. You balance traceability against speed when choosing a strategy for each device.